IC3/Document Collaboration

Document and file collaboration are the tools or systems set up to help multiple people work together on a single document or file to achieve a single final version.

This lesson introduces document collaboration and helps learners prepare for the IC3 Key Applications certification exam.

Objectives and Skills
Objectives and skills for the document collaboration portion of IC3 certification include: Skills
 * Comments: Review comments, accept or reject, add comments
 * Sharing files: Share using email, network storage, cloud

Readings

 * 1)  Document collaboration
 * 2)  Cloud collaboration
 * 3)  Document-centric collaboration
 * 4)  Collaborative editing
 * 5)  Cloud storage
 * 6)  List of collaborative software
 * 7)  SharePoint

Multimedia

 * 1) YouTube: Document Collaboration Part 1
 * 2) YouTube: Team Document Collaboration: Sharepoint 2013 - Office Online
 * 3) YouTube: Collaborating with OneNote and SharePoint
 * 4) YouTube: Google Hangout for Document Collaboration
 * 5) YouTube: Google Document Collaboration
 * 6) YouTube: Google Docs Sharing and Collaboration Tutorial
 * 7) YouTube: Introduction to File Sharing
 * 8) Youtube: Office 365 Sharing

Activities

 * 1) Review Track changes and complete the GCF Learn Free Track Changes tutorial.  Use Microsoft Word to create a document and enable change tracking.  Add comments to the document, then accept or reject comments.
 * 2) Complete one or more of the following tutorials:
 * 3) * gcflearnfree.org: Google Drive and Docs
 * 4) * gcflearnfree.org: Saving and Sharing Documents
 * 5) * gcflearnfree.org: Understanding OneDrive
 * 6) * bettercloud.com: Collaboration

Lesson Summary

 * Document and file collaboration are the tools or systems set up to help multiple people work together on a single document or file to achieve a single final version.
 * Document or file collaboration today is a system allowing people to collaborate across different locations using an Internet, or "cloud", enabled approach.
 * New cloud collaboration technologies have allowed users to upload, comment and collaborate on documents and even amend the document itself, evolving the document within the cloud.
 * Popular collaboration services include Google, Microsoft, WebEx, Jive Software, eXo Platform, Synaptop and Salesforce.com.
 * ProjectWise is project collaboration software from Bentley Systems designed for the architecture, engineering, and construction (AEC) industries.
 * The ability to collaborate has become more and more necessary with an increasingly mobile workforce and in an increasingly globalized world where even smaller companies will have offices and clients positioned all over the world.
 * Wikipedia is an example of a collaborative editing project on a large scale.

Key Terms

 * cloud collaboration
 * A newly emerging way of sharing and co-authoring computer files through the use of cloud computing, whereby documents are uploaded to a central "cloud" for storage where they can be accessed by others.


 * cloud computing
 * A kind of Internet-based computing that provides shared processing resources and data to computers and other devices on demand.


 * cloud storage
 * A model of data storage in which the digital data is stored in logical pools, the physical storage spans multiple servers (and often locations), and the physical environment is typically owned and managed by a hosting company.


 * collaborate/collaboration
 * A purposeful relationship in which all parties strategically choose to cooperate in order to achieve shared or overlapping objectives.


 * collaborative editing
 * The practice of groups producing works together through individual contributions


 * collaborative software
 * An application software designed to help people involved in a common task to achieve their goals.


 * comment
 * Allows reviewers to provide feedback and express opinions without charging the content of the document.


 * document centric collaboration
 * A new approach to working together on projects online which puts the document and its contents at the centre of the process.


 * markup
 * The revision marks and annotations that appears in a document.


 * metadata
 * Data that describes other data.


 * soft copy
 * A document located and saved on a computer. It is edited and opened by the software program where it was saved.


 * software framework
 * An abstraction in which software providing generic functionality can be selectively changed by additional user-written code, thus providing application-specific software.


 * track changes options
 * Dialog box used to change color and markings reviewers use for tracked changes.

Assessments

 * Flashcards: Quizlet: Using Document Collaboration and Integration Tools
 * Flashcards: Quizlet: Sharing Documents
 * Quiz: Quizlet: Using Document Collaboration and Integration Tools
 * Quiz: Quizlet: Sharing Documents
 * Quiz: File Sharing