Logistics for MakerFaire (Budgeting): National Electronics Museum


 * Estimated Expenses:


 * Venue/Rent:
 * NEM will be hosting; thus, no expenses will be required for renting a room for MakerFaire
 * Just in case, if they do charge for MakerFaire, it costs:
 * Pioneering Hall: (Food is allowed in this facility but not in the exhibits) $ 750 for renting the facility on Saturday or Sunday from 8 AM to 10 PM
 * $100 for reserving spot (Must be 30 days prior to the date of reservation)
 * 3 weeks advanced tourism of the facility is strongly suggested
 * Application form for facility: http://www.nationalelectronicsmuseum.org/pdf/Event_policy_PH%20REVISED_12012.pdf
 * National Electronics Museum Gallery Layout: http://www.nationalelectronicsmuseum.org/pdf/floorplan.pdf
 * City or County Fees and Permits:
 * The cite is located at the Anne Arundel County.
 * However, no permits or fees will need to be paid:
 * fire alarms, electricity, and even building itself are already constructed and nothing needs to be removed
 * Insurance:
 * NEM has its insurance already covered. No extra bill will be needed.
 * Labor:
 * Recruit non-paid volunteers to set up and clean the site:
 * One set-up volunteer + One another for cleaning at the end per one Maker
 * Total of 8 to 10 volunteers recommended
 * 4~5 volunteers for set-up and 4~5 volunteers for Cleaning
 * It's possible for set-up volunteer to stay for entire duration of the MakerFaire to help out cleaning team
 * Set up time: 8:00 AM (Tables, projects, and preparation, including meals)
 * All activities will be held indoors; thus, meats will be pre-cooked)
 * Cleaning Time: 9:00 PM (Cleaning all the trashes and leftover foods)
 * The NEM do charge $100 per hour for exceeding the rental time. Thus, it is best to clean up an hour earlier than 10:00 pm.
 * Rental Equipment:
 * 10 Rectangular Tables (1 per each Maker): Fees included with the rental of the facility (Not required to pay if NEM is hosting)
 * 20 chairs (2 per each table): Fees included with the rental of the facility (Not required to pay if NEM is hosting)
 * Expense Reimbursements:
 * Not required; All physical laborers and cleaners are non-paid volunteers
 * They are not required to bring any materials or tools
 * Advertisements & Promotions:
 * HCC arts or others interested in this field will design and create advertisement posters
 * Promotion for the MakerFaire: Young adult middle school and high school students around NEM
 * Under each school's permission, there will be an advertising posters at selected sites
 * There is an 'Event' category in NEM webpage where summary of the event and advertisements can be established
 * MakerFaire License Fee:
 * .50 cents per attendee
 * This MakerFaire will have ticketed/paid admissions
 * At its best case scenario:
 * 10 Makers + 20 Volunteers + 250 Attendees = $140
 * Wordpress Registration and Custom Design Fees ($47):
 * Not required; the location is locally advertised and there is a separate internet advertisement page for NEM
 * MakerFaire Font - Benton Sans Bold ($40):
 * Not required; instead of using this, Microsoft Words will be used
 * MakerFaire Pennant Flags - 120' for approx. $14 each:
 * 10 Flags (1 per each Maker): $140
 * Other:
 * Foods: $ 315
 * 150 Hot dogs w/ buns + 10 Large bags of Chips + 100 Hamburgers (Lettuce + Tomato + Buns + Ketchup + Mustard + Onions)
 * Estimated Income:
 * Ticket Sales:
 * Adding $2.00 for the original charge of NEM admission
 * Adults: $ 5.00
 * Students and Seniors: $3.00
 * Sponsorship:
 * Student Program Board (SPB) from Howard Community College
 * Glenwood Library Branch
 * UMBC (Possibly)
 * Grants:
 * Not required; the amount will be covered with fundraising and volunteers
 * Vendor Fees:
 * Each Maker will not sell but rather showcase their created works
 * Food Concessions:
 * The food will not be charged for it will already be paid through fundraining
 * Parking:
 * Free Parking
 * Other:
 * Fundraising
 * With an aid from SPB, the fundraising will be hosted in HCC for those who can donate (Cash only)
 * In the sponsored site (Glenwood Library and UMBC), there will be fundraising events at selected location as well
 * Total Anticipated Income:
 * $1,375


 * Budgeting Application:
 * When NEM is officially chosen as the sponsor, the following criteria can be filled out on this Google spreadsheet: https://docs.google.com/spreadsheet/viewform?hl=en_US&formkey=dE1ZTWVON2RDRXkyM3NuNzZBcnNsa3c6MQ#gid=0