Logistics for MakerFaire (Budgeting): Node


 * Estimated Expenses:
 * Venue/Rent:
 * Node will be hosting; thus, no expenses will be required for renting a room for MakerFaire
 * City or County Fees and Permits:
 * The cite is located at the Baltimore County.
 * However, no permits or fees will need to be paid:
 * Fire alarms, electricity, and even tables are already constructed and nothing needs to be removed
 * Insurance:
 * Node has its insurance already covered. No extra bill will be needed.
 * Labor:
 * Recruit non-paid volunteers to set up and clean the site:
 * One set-up volunteer + One another for cleaning at the end per one Maker
 * Total of 8 to 10 volunteers recommended
 * 4~5 volunteers for set-up and 4~5 volunteers for Cleaning
 * It's possible for set-up volunteer to stay for entire duration of the MakerFaire to help out cleaning team
 * Set up time: 7:30 AM (Tables, projects, preparation, and pre-cooked meals)
 * Cleaning Time: 8:30 PM (Cleaning all the trashes and leftover foods)
 * Rental Equipment:
 * 10 Rectangular Tables (1 per each Maker): Already have newly installed set of tables
 * 20 chairs (2 per each table): Rented from HCC = $25 ($1.25 per each rental of a chair)
 * Expense Reimbursements:
 * Not required; All physical laborers and cleaners are non-paid volunteers
 * They are not required to bring any materials or tools
 * Advertisements & Promotions:
 * HCC arts or others interested in this field will design and create advertisement posters
 * Promotion for the MakerFaire: Young adult middle school and high school students around Node
 * Under each school's permission, there will be an advertising posters at selected sites
 * To host this event, MakerFaire ideas must be presented in one of the regular meeting dates (Thursday 7:30 ~9:30 pm) or in their discussion page
 * Discussion Page: https://groups.google.com/forum/#!forum/baltimore-node-discussion
 * Website: http://baltimorenode.org/ : Newly hosting events will be posted in their main page
 * MakerFaire License Fee:
 * .50 cents per attendee
 * This MakerFaire will have ticketed/paid admissions
 * At its best case scenario:
 * 10 Makers + 20 Volunteers + 250 Attendees = $140
 * Wordpress Registration and Custom Design Fees ($47):
 * Not required; the location is locally advertised and there is a separate internet advertisement page for Node
 * MakerFaire Font - Benton Sans Bold ($40):
 * Not required; instead of using this, Microsoft Words will be used
 * MakerFaire Pennant Flags - 120' for approx. $14 each:
 * 10 Flags (1 per each Maker): $140
 * Other:
 * Foods: $ 315
 * 150 Hot dogs w/ buns + 10 Large bags of Chips + 100 Hamburgers (Buns + Ketchup + Mustard + Cheese + Meat)
 * Estimated Income:
 * Ticket Sales:
 * The received amounts will be donated to Node
 * Adults: $ 5.00
 * Students and Seniors: $3.00
 * Sponsorship:
 * Student Program Board (SPB) from Howard Community College
 * Glenwood Library Branch
 * UMBC (Possibly)
 * Grants:
 * Not required; the amount will be covered with fundraising and volunteers
 * Vendor Fees:
 * Each Maker will not sell but rather showcase their created works
 * Food Concessions:
 * The food will not be charged for it will already be paid through fundraining
 * Parking:
 * Free Parking
 * Other:
 * Fundraising
 * With an aid from SPB, the fundraising will be hosted in HCC for those who can donate (Cash only)
 * In the sponsored site (Glenwood Library and UMBC), there will be fundraising events at selected location as well
 * Total Anticipated Income:
 * $1,375


 * Budgeting Application:
 * When Node is officially chosen as the sponsor, the following criteria can be filled out on this Google spreadsheet: https://docs.google.com/spreadsheet/viewform?hl=en_US&formkey=dE1ZTWVON2RDRXkyM3NuNzZBcnNsa3c6MQ#gid=0