WikiJournal User Group/Editorial guidelines/Technical editor summary

This is a summary of WikiJournal's editorial guidelines for technical editors of WikiJournal, outlining key processes.

Relevant links

 * Current task list
 * Passwords and confidential links
 * Full editorial process guidelines
 * Template emails, these are only suggestions so you are welcome to adapt whenever relevant
 * Useful emails:
 * WJMboard@googlegroups.com - WikiJournal of Medicine editorial board
 * WJSboard@googlegroups.com - WikiJournal of Science editorial board
 * WJHboard@googlegroups.com - WikiJournal of Humanities editorial board
 * admboard@googlegroups.com - WikiJournal User Group admin board
 * wikijournal-technical@googlegroups.com - WikiJournal User Group technical editors

Newly submitted articles

 * 1) Page to monitor: (confidential link listed here as ‘Author declaration form responses’)
 * 2) * When new items are submitted they'll appear as a new row at the bottom of the Author declaration form response spreadsheet and the googlegroup will be emailed
 * 3) Add the submission date to the template at the top of the submission's wiki page using submitted
 * 4) Create the discussion page for peer reviews (link to create it should appear on the right of the article as "create peer review location")
 * 5) * Perform the plagiarism check from the link at the top of that discussion page (link)
 * 6) * If any plagiarism/copyvio detected, email the relevant editorial board for them to look into
 * 7) Create new wikidata item for the submitted preprint (link to create it should appear on the right of the article as "QID: create wikidata item") (info to add)
 * 8) Update author items (info to add)
 * 9) Add a new row to the bottom of the relevant tracking table (link)
 * 10) Send an email to relevant editorial board (template)
 * 11) * CC any associate editors with relevant expertise areas (emails at top of link, link, link)

New editorial applications

 * 1) Page to monitor: Current task list (will be added by a board member)
 * 2) * Please also watchlist this, this, this just in case
 * 3) For new applications, send an email to relevant editorial board (template) including pasting the application text
 * 4) Update editor items (info to add)
 * 5) When an application has reached 5 or more votes and has been open for at least 2 weeks, implement the consensus.
 * 6) * Accepted: Follow processing steps for board member (link) or associate editor (link)


 * For editorial board applications (link)


 * For associate editor applications (link)


 * Declined: Follow processing steps here (link)

Suggesting potential peer reviewers
In some cases, an editorial board member may request help in identifying potential peer reviewers. When returning these suggested reviewers to the board member, is best to list: their name; their email; and a link to one of their relevant publications.

Submitted peer reviews

 * 1) Page to monitor: (confidential link listed here as ‘Peer reviewer form responses’)
 * 2) * When new items are submitted they'll appear as a new row at the bottom and the googlegroup will be emailed
 * 3) Copy the review over to the relevant article's talkpage
 * 4) * The left hand cell of the spreadsheet should have the relevant wikitext formatted
 * 5) * If the review was submitted as a PDF, then upload the file and add the link in the  parameter (confidential link listed here as ‘Peer reviewer submitted pdfs’)
 * 6) Update Wikidata
 * 7) * Update (or create if necessary) the peer reviewer's wikidata item (info to add)
 * 8) * Add the peer reviewer's wikidata QID to the peer review comment in the  parameter
 * 9) * Update the preprint's wikidata item using the button that then appears (info to add)
 * 10) Send an email to the relevant peer review coordinator (link) (template)

Accepted articles

 * 1) Page to monitor: Current task list (will be added by a board member)
 * 2) Update the published article's wikidata item (info to add: WikiJMed / WikiJSci / WikiJHum)
 * 3) Move the page from   to
 * 4) Assign DOI via crossref (password listed here)
 * Crossref doi information details: WikiJMed / WikiJSci / WikiJHum
 * 1) Enter artice's reference in crossref (link)
 * 2) Enter article metadata in DOAJ (link)
 * 3) Email the authors and cc in the relevant peer review coordinator (template)
 * 4) If article intended for Wikipedia-integration, copy contents over to corresponding Wikipedia page (or ask authors) and add template to refs section (link)
 * 5) *if in doubt, check ‘Author declaration form responses’ (confidential link listed here)
 * 6) Format and upload the PDF (steps below)

PDF upload

 * 1) Update the published article's wikidata item (info to add)